Administración y manejo de la información almacenada en SharePoint 2007 – SharePoint Governance and Manageability

Cada vez es mas sabido el potencial de los productos y tecnologías relacionados con Microsoft Office SharePoint.

Antes muchas empresas creían que era simplemente un administrador de contenidos, pero es mucho más que eso. Es toda una plataforma de colaboración y productividad empresarial, la cual no nada mas nos apoya en ser mas eficientes en nuestras actividades diarias y la comunicación con nuestros compareños de trabajo o incluso interacción interdepartamental, sino que conlleva una serie de mejores prácticas y guias para el correcto uso y administración de la información.

¿Que tan importante es mantener, segura, controlada y bien administrada la información que generamos día a día en la empresa?….Ustedes dirán….

Microsoft provee de un sinfin de herramientas, metologías y mejores prácticas para no solo organizar, clasificar y almacenar de mejor forma nuestra administración usando los productos y tecnologías de SharePoint, sino que también provee de varias herramientas muy interesantes que nos apoyen en dicho fin.

A continuación incluyo una lista creo muy importante y a la vez interesante…(fuente Codeplex)

 

WSS 3.0/MOSS 2007 Tools

• Microsoft IT Site Delete Capture 1.0 – Simply captures sites that are deleted by end users and backs them up to disk using the event model. You have a recycle bin, but this is basically a site recycle bin (available only to administrators). (Works with WSS 3.0 and Office SharePoint Server 2007)
  


• MS IT Site Life Cycle Management 1.0 – Notify, Backup then Delete Unused Unneeded sites (Works with WSS 3.0 and Office SharePoint Server 2007)
  


• MS IT Usage Reporting Framework 2.0 – Simple reporting framework to gather usage and storage metrics on WSS 3.0, MOSS 2007 and works with multiple farms. Note the caveats with SQL read queries listed on the framework homepage (direct select statements against the database).

 

SPS 2003/WSS 2.0 Tools:

• MS IT Recycle bin 1.2 for WSS 2.0 and SPS 2003 – Capture files deleted in WSS 2.0 and SPS 2003 in an administrative recycle bin. This tool was first released on GotDotNet and published here for convience. There won’t be any new updates to this tool.
  


• MS IT Spreport for WSS 2.0 and SPS 2003 – This SharePoint Reporting tool does a read only object model scan for usage information, measures and metrics. This tool was first released on GotDotNet and re-published here for your convenience. Would love to see someone build this tool for WSS 3.0 and MOSS 2007.
  


• MS IT People Picker (requires SPS 2003)This people picker is designed to provide an easy to use picker based on entries in the profile database. It requires that SPS 2003 be installed, but it provides people picking capabilities to WSS 2.0 sites underneath the portal. Originally posted on GotDotNet.
  


• MS IT Database Split tool (WSSSplit.exe) This tool automates splitting large Windows Sharepoint Services Databases into several smaller Databases. Based on an input, the process locks, backups, deletes and restores a SiteCollection. Originally published on GotDotNet.

 

Sample Auditing Solution Deployment and Samples by Ted Pattison on MSDN — May 07

1. Item-Level Auditing with SharePoint Server 2007
   
2. Activating Auditing Programmatically for a Site Collection in Windows SharePoint Services 3.0
   
3. Activating Auditing Programmatically for a Document Library in Windows SharePoint Services 3.0

 

Free Governance & Manageability SharePoint Tools

• Quest SharePoint Discovery Tool – Scan for unmanaged, rogue, or under the radar deployments and get lists of sites and lists.
  
• Echo Technology SharePoint Spy – Analyze your environment. Great tool to understand configuration.
  
• Lars Fastrup SharePoint Explorer 2007
  
• Quest Funnelweb Log Analyzer – Analyze your IIS logs for your web app, your farm, or across farms.
  
• Lars Fastrup SharePoint Solution Installer Here ya go – a free tool for eased installation and deployment of SharePoint 2007 solution files to a SharePoint server farm.
  
• Andrew Connell’s Site Fixer Solution deployment of a stsadm command. (Note this is a joke, but it’s an interesting sample)
  
• Ranalus’s GUI version of STSADM
  
• SharePoint Solutions Site Provisioning Assistant Public Beta (cool workflow to provisioning)
  
• SharePoint Support Report Runs an output report to help you understand the environment.
  
• WSS and MOSS 2007 BPA – Tips on writing your own rules… see Bill’s Blog.

 

More Governance Content:

• SharePoint Technology Governance Information on TechNet
  
• SharePoint Governance posts on Joel’s Blog
  
• Manageability and Governance Post
  
• Key Governance Considerations
  
• Information Policies and Auditing Post
  
• Information Architecture Post
  
• Logical Architecture Samples

 

Free Migration Tools and Frameworks

• Application Analyzer for Lotus Domino -customers can quickly identify applications that should not be migrated (such as administration applications or unused applications), applications that can easily be migrated to Windows SharePoint Services (WSS) templates and applications that require additional analysis.
  
• Microsoft Application Transporter 2006 for Lotus Domino – tool designed for organizations that are migrating data from Lotus Notes/Domino applications to Microsoft Windows SharePoint Services 3.0 or Microsoft Office SharePoint Server 2007.
  
• CMS Migration and tools Content Management Server Migration information and assessment tool

 

Un especial agradecimiento a Joel Oleson y Bill Baer por la recopilación  de estos recursos…Fuente (http://www.codeplex.com/governance)